The event organizers must refer to the calendar while planning their events. All approved events will be uploaded on the calendar. (Click here to view calendar).

The OFE’s role include the following:

• Define the theme of the event which includes the layout plan of Hall (if required)
• Rationalize and manage the event budget
• Manage guests’ travelling, boarding and lodging
• Provide logistical support, resources, and any other necessary requirements
• Arrange refreshments/meals

Event Approvals

All event organizers must get initial approval of the planned event from the Dean/Director/Head of Department of the concerned School/ Office and submit the request to OFE.

Pre-Event Requirements

Event organizers must adhere to the following process to seek OFE’s assistance:

• Reserve the venue through the concerned office
• Create an event on UMT event calendar
• Submit of Event Management requirements to OFE
• Submit event plan and approved budget
• Provide details of requests submitted (if required) to:
• OTE -Technological requirements
• OCM - Photography, Videography and Media requirements
• OSSV - Allocation of parking space and security arrangements.

Terms and Conditions

• Any event that runs without the information of OFE, will not be facilitated
• Direct contact by organizers with any vendor/service provider is strictly prohibited for any kind of service. In case services are required from external sources, request(s) shall be made to OFE
• Violation may result in the cancellation of the venue reservations and other facilities for that specific event
• Pasting of any banners on walls of the seminar hall(s) is prohibited

Event Cancellation and Postponement

• For cancellation or postponement of an on-campus event, a prior notice of two (2) working days is required from the organizer.
• For cancellation or postponement of an event planned at an external venue (e.g. hotel), organizers must inform OFE before the payment of advanced booking charges.
  • Cancellation: If any prepaid expense has already been incurred, approval of the competent authorities is required for cancellation of charges. 
  • Postponement: If prepaid expenses are incurred (due to rescheduling), the new dates will be communicated to OFE by the organizers.